Exchanging feedback is a great way to encourage constant improvement and iterate on what isn’t working as well as you’d like, and this is especially true for meetings.
When you’re pulling your team into meetings throughout the week, you want to know that it’s a great use of their time, and they want to feel like their time is well spent. Sending out a feedback request at regular intervals about the meetings that you’re hosting will ensure that they stay relevant, useful and fresh.
Here are some ways to ask for this feedback using Fellow
Ask the meeting attendees how it went
After the meeting, click on the More Actions button --> Ask for feedback.
This will open a form with the meeting attendees pre-populated as request-ees. Feel free to type your own questions or browse our templates. You could ask "Is this meeting effective" or "Should it be shorter?" or even "Could this email be replaced by an email?".
And you can just ask your teammates to give a thumbs up/thumbs down or a rating out of 5.
Adapt and Revise the Meeting
As people fill out the request, their answers will be compiled in the feedback section. Here you can see what the general feelings are towards the meetings and how you can improve it.
And if the majority suggest that the meeting should be shorted, try scheduling the next one a few minutes shorter.
A user shared an anecdote with us in the past that best illustrates this point: They were part of a large (like a department size) team meeting that was scheduled once every two weeks (or twice a month). The organizer asked for feedback and found that these meetings weren't as effective as they could be because the team didn't have enough new content or updates to share every 2 weeks.
So the organizer rescheduled the meeting to once a month. After a few meetings at the new frequency, the organizer asked for more feedback. And this time, they found that the team was feeling a bit disconnected because they only synced once a month.
This resulted in the meeting being scheduled once every three weeks, a frequency that really works for their team, but is a bit unconventional. And it's something that they never would have tried if they didn't ask for feedback.